MEMO: Sick Days – New Change

To: Staff

From: Clara Young, Director of Finance & Administration

Date: March 2, 2023

Re: Sick Days – New Change

The agency has reviewed the policy for accumulation of sick days for employees and is implementing a minor change that will impact a very small number of employees.

Currently employees earn 10 sick days each fiscal year (.83 each month) with no limit on the number of sick days an employee can accumulate.

Effective April 1, 2023, employees will continue to accumulate .83 sick days each month, however there will be a maximum accumulation of 80 days at any given time for full time employees.

Example below shows how sick leave accumulation will be treated once 80 days is reached:

Sick days at end of
June 2023
Earned for month of July 2023Sick days at end of July 2023Earned for the month of Aug 2023Sick days at end of
Aug 2023
Two days sick leave used plus earned monthly sick leave for Sept 2023Earned for month of Oct 2023Sick days at end of
Oct 2023
79.00.8379.83.8380.66 is adjusted to
80 minus 2 days plus .83 = 78.83.8379.66

There are very few employees who currently have 80 or more days of accumulated sick time. They will be notified by email separately.

If you have any questions, please contact:
• Joni Smith, HR Supervisor, toll free 1-800-465-3624, direct line (807) 737-7400 ext. 2330 or via email at
• Avery Calleja, HR Supervisor, toll free 1-800-465-3624, direct line (807) 737-7400 ext. 2384 or via email at