REVISED Memo – No CTO and No Vacation Pay Out – March 2025

TO : Staff

FROM : Clara Young, Director of Finance & Administration

DATE : March 20, 2025

RE: REVISED – No CTO & No Vacation Pay out

This is to advise staff that the Agency will not pay out any accumulated Compensating Time Off (CTO) and Vacation this fiscal year.

As per policy, 2.14 Overtime and Compensating Time Off, states “Employees are encouraged to use CTO as soon as possible after it is earned…”.

As per policy, 3.4 Vacation states “Employees are required to use vacation leave in the year in which it is earned” and in any event, no later than March 31st in each year.

If you have accumulated balances of CTO hours and Vacation days at Pay Period #7 March 15-28, 2025, these will be carried forward into the new Pay Period #8 March 29-April 11, 2025.

Staff will not lose any accumulated balances from 2024/2025.

Staff will be eligible to utilize current balances from 2024/2025 within the 2025/2026 fiscal year.
New Vacation allocations for 2025/2026 will be added Pay Period #8 March 29-April 11, 2025.

If employees have high CTO hours or high vacation days this current fiscal year, these days should be scheduled to be taken off with your supervisor’s approval.

As a reminder, all overtime must have prior approval by their Supervisor/Service Manager.

If you have any questions or concerns, please contact your respective Service Manager.